Advantages of Integrated Software Applications on Integrated Multi-located Supermarket

Advantages of Integrated Software Applications on Integrated Multi-located Supermarket

Cromwell (2009) to keep your business growing at the dramatic rates you plan for, it is essential to have your business software applications integrated around a single codebase, database and business process. The advantages of designing your systems in this manner yield tremendous cost savings and improved business productivity, including:

• Process Efficiency Across Your Organization
There are several key processes that you may encounter in your daily operations, such as order management, fulfillment, invoicing, cash collection, expense approvals, and financial consolidation, to name a few. Automating such processes enables you to avoid new hires that would otherwise be required to manage these processes, and redeploy staff to higher-value activities to help your business innovate and grow. In an ROI study by independent analyst firm Nucleus Research, of customers using NetSuite, the world’s leading integrated cloud business suite, Nucleus found that, by using an integrated suite, companies accelerated their financial close times by up to 50%, increase sales productivity by 12.5%, and increase inventory turns by 50%, amongst other efficiencies. In the same study, another customer, Advantage Sign Supply, cut its order processing time by 66% (Krishna, 2011).

• Dramatically Improved Visibility
Real-time visibility is important in making timely informed decisions. When information can be accessed instantly from almost anywhere, without wasting resources on data extraction and tying data from different sources together, employees are better informed and can make more accurate, faster decisions. For example, by having all their business data available in real-time, König Wheels was able to monitor their suppliers’ workloads in real-time and doubled their business in four years while saving $120,000 annually.

• Significant IT Time and Cost Savings
With IT no longer having to procure, install, and maintain multiple systems as well as the various integrations between them, a significant reduction in operational costs can be realized while IT time can be spent improving the business operations. As an example, Kardia Systems was able to save $75,000 annually in IT costs when it left its siloed systems and moved to NetSuite.

• Accelerated growth
With an integrated software system, expansion to multiple locations and additional sales channels can be accomplished a lot faster because of unified order and accounting management processes and data. Companies can also upsell and cross-sell more efficiently to their existing customer base because of the improved visibility they obtain. Beyond the Rack, a company that was started as recently as 2009, was able to rapidly grow to serve 4 million customers by deploying an integrated system, NetSuite OneWorld.

• User-Driven Innovation
Because process changes can be implemented quickly, everyday business users are able to apply their functional expertise to tailor processes and applications in a way that improves performance. Meanwhile, IT is liberated to focus on strategic initiatives that can add value to the bottom line by building innovative value-added solutions.

SYSTEM ANALYSIS AND RESEARCH METHODOLOGY
ANALYSIS OF THE EXISTING SYSTEM
Many organizations have several office locations, manufacturing plants, regional offices, branch offices and a head office at different geographic locations. Each of these work groups may have their own database which together will form the main database of the company. This is known as a distributed database. The system used by the enterprise in storing and querying data is a model that uses hierarchies of multiple databases connected by a “parent-child” relationship, which can be hard to navigate through because each successive child database adds another layer of complexity that has to be sifted through to get to a specific piece of information. In this, the data in a relational database is stored in various data tables.

Each table has a key field which is used to connect it to other tables. Hence all the tables are related to each other through several key fields. In this system, some data are recorded in a recording book and register because there is no networked database that will enable different branches to communicate with each other or a centralized database that will enable the CEO to monitor what is happening in different branches. This approach is such that the staff will record all sales information on a paper or register and kept it a file. Critical analysis of this system reveals that it is a system prone to a lot of errors and it is not effective. Searching for somebody’s sales information is time consuming and boring. The system is in such a way that the office is full of sales files and receipt. This tends to make the office look untidy. Careful analysis also shows that because of the complexities of the existing system, information stored is difficult to retrieve.

PROBLEMS OF THE EXISTING SYSTEM
The existing system involves the use of existing way to process the supermarkets’ sales data/information. The system has proved defective as the objective of the system has also failed. Among the problems associated with the existing system include the following:
1. Inability to monitor the activities in different branches of the supermarket.
2. Sales go unrecorded.
3. Data redundancy.
4. Time wasted in searching/sorting for sales information.
5. Misplacing and mismanaging of sales records.

ANALYSIS OF THE PROPOSED SYSTEM
The new system will be of countless benefit to the organization. Most of the problems encountered in the old system will be overcome if not totally eradicated. Some of these benefits include:

• Easy Access and Retrieval of Information
The networked database will allow the CEO to have access to information anytime anywhere for quick decision making.

• Storage
The new system will use a centralized database to tackle the storage problem. The sales data will be well stored and protected for future. The computer system memory will be large. There will also be extended and expanded memory facilities. In the event of increase in the volume of information, the system can always be upgraded to take care of the expansion.

• Overall Efficiency
The new system will be more efficient in terms of inputs, process and output of information.Information will be accurate, complete, clear concise and legible. There will be cost effective production. The integrated database system will operate at optimal efficiency.

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